Accomplishments 2018
These were made possible by the volunteer efforts of the Board and Fine Committee, plus informal support from countless residents along the way.
Improved Communication
Townhomes
Shared
County
Committees
Improved Communication
- HOA website continuously updated with the latest information
- HOA bulletin board updated for each meeting
- HOA president personally communicating via email
- Two paper newsletters mailed
- Four community gatherings held
- 33 Rizzetta/Titan database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.
Townhomes
- Leaf pickup project: removed 180 50lb bags not picked up by landscaper.
- New landscaper/irrigation company was hired which now includes leaf pickup in contract
- Acorn cleanup: 1.5 tons of acorns removed!
- Two landscape fill in projects
- Gutter project underway
- Mulch project underway
- Painting project underway
- Budget: monthly assessments lowered from $164.50 in 2016 to $160 in 2017 to $150 in 2018 to $145 in 2019
- $145/mo Townhome Retained Earnings credit means no HOA payments necessary in 2019
Shared
- Switched management company from Rizzetta to Titan, negotiated bulk discount to lock in rates for 3 years
- Improved coordination with Master HOA
- Negotiated same bulk discount 3 year rate lock in for Master
- 102 trip hazards repaired on HOA sidewalks (separate from county sidewalk project)
- Road signs illegally installed on Master property were removed
- Increased security presence at the pool and meetings due to overwhelming feedback from residents
- Irrigation finally restored to back pond of Phase 1 after 5 years out of service
- Perennials and mulch refreshed around the monuments
- Hurricane tree cleanup (Phase 1 and Master): raising limbs, removing hangers, removing moss
- Master pressure washing completed
- Ponds cleared of litter and storm debris
- Community yard sale coordinated with the Master
- Community litter pickups, HOA team litter pickups and personal litter pickups
- Over 30 buckets of storm debris personally removed by the president
- About 75 ARB applications processed
- Collections policy improved to allow more time for homeowners to bring accounts current
- Budget: lowered common/shared assessments from $15/mo to $12/mo
- Renovated HOA owned townhome, now generating $1600/mo rent
County
- Coordinated with county to repair sidewalks damaged from tree roots
- Assisted Code Enforcement and Animal Control
- Sole Beacon Park representative at Orange County town hall
Committees
- Three events held
- Easter event with bunny character and egg hunt
- Halloween event with treats and pumpkin decorating
- Coordinated Titan lifestyles food truck event with Master
- About 60 violations corrected and fines waived
- About 30 yards replaced this year as part of the focused yard effort, many more improved
Accomplishments 2017
Improved Communication
Townhomes
Shared
County
Committees
- HOA website continuously updated with the latest information
- Paint colors added, improved ARC instructions
- HOA bulletin board updated for each meeting
- HOA president personally communicating via email
- Two paper newsletters mailed
- Eight community gatherings held
- 302 Rizzetta database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.
Townhomes
- Hurricane repairs: shingles replaced, roofs repaired, soffits and fascias repaired, seal/caulk touchups
- Pressure washed driveways and breezeways in November, buildings and sidewalks scheduled for December
- Paver project completed: 94 notarized authorizations out of 102!
- Landscape upgrades
- Over 40,000 sq ft of sod replaced
- Beds in front simplified and improved
- Budget: monthly assessments lowered from $164.50 in 2016 to $160 in 2017 to $150 in 2018
Shared
- Improved coordination with Master HOA
- Fixed billing for annuals (flowers) incorrectly billed to Phase 1
- Trimmed/thinned Master roadside trees before the hurricane
- Security patrol service speaker at community gathering
- Sheriff Neighborhood Watch speaker at community gathering
- Master dissolution efforts under way!
- Community litter pickups, HOA team litter pickups and personal litter pickups
- Food drive
- Paint removed from street GFW
- Hurricane cleanup: landscaping and yard waste removed
- Community yard sale coordinated with the Master
- Budget: consolidated and improved to maintain low monthly fees
- Worked with Rizzetta to formally separate retained earnings for shared budget and townhome budget
- Raised awareness of collections policy
- Purchased bankruptcy property at auction, now generating rental income instead of fee loss
County
- Several potholes and one sinkhole fixed
- Code Enforcement assisting with solid waste and junk cars
Committees
- Appointed an HOA Events Coordinator
- Hosted Xmas event with Santa arriving on Orange County fire engine!
- Hosted Xmas event with Santa arriving on Orange County fire engine!
- Created Townhome Committee
- Added two new members to the Fine Committee
- Over 150 violations corrected and waived
- About 60 yards improved this year as part of the focused yard effort
Accomplishments 2016
Board of Directors
Fine Committee
Improved Communication
Townhomes
Shared
County
Lost and Found
- Treasurer/Secretary added to the Board
- Created Fine Committee: three members and two alternates
Fine Committee
- Rules and Regulations: identified and organized, provided BOD clarifications, updated for 2017
- Architectural clarifications updated for 2017
- 309 fines issued, 132 challenged and 120 waived, many more issues corrected as a result
- At least thee tenants have been evicted and at least one squatter removed by a bank owned property
Improved Communication
- HOA website reinstated and improved
- HOA president personally communicating via email
- Metal yard sign purchased for the entrance
- Bulletin board installed by the pool
- Two paper newsletters mailed
- Six community gatherings were held, in addition to the annual Members meeting
- Fine Committee presence on Next Door
- 124 Rizzetta database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.
Townhomes
- Pressure washed buildings, driveways, sidewalks, curbs in May
- Trimmed trees to provide more sunlight
- Terminated/switched irrigation vendor, grass showed some improvement but not enough
- Terminated/switched landscaping vendor, coordinated same new vendor for Phase 1,2,3,M for 2017
Shared
- Litter pickup
- Model parking sign removed after 10 years
- broken sign on J Lawson also removed
- Fixed several fence railings
- Pressure washed wall/fence, sidewalks
- Removed graffiti and stains on wall
- Edged common sidewalk for about 80 homes
- Street lights inspected in May: 17 reported to Duke Energy
- Community yard sale
- Budget: consolidated and improved to lower the monthly fees
- Collections: bad debt expenses finally going down
- Foreclosed one bankruptcy property, now generating rental income instead of fee loss
County
- Several potholes fixed
- Created County Committee
- Code Enforcement speakers at our HOA meeting
- Orange County community cleanup: about 6 tons of waste removed from Beacon Park
Lost and Found
- Wallet with cash/credit cards returned to the bank to notify owner