Accomplishments 2018

These were made possible by the volunteer efforts of the Board and Fine Committee, plus informal support from countless residents along the way.

Improved Communication

• HOA website continuously updated with the latest information
• HOA bulletin board updated for each meeting
• HOA president personally communicating via email
• Two paper newsletters mailed
• Four community gatherings held
• 33 Rizzetta/Titan database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.

Townhomes

• Leaf pickup project: removed 180 50lb bags not picked up by landscaper.
  • New landscaper/irrigation company was hired which now includes leaf pickup in contract
• Acorn cleanup: 1.5 tons of acorns removed!
  
• Two landscape fill in projects
  
• Gutter project underway
• Mulch project underway
• Painting project underway
• Budget: monthly assessments lowered from $164.50 in 2016 to $160 in 2017 to $150 in 2018 to $145 in 2019
  • $145/mo Townhome Retained Earnings credit means no HOA payments necessary in 2019

Shared

• Switched management company from Rizzetta to Titan, negotiated bulk discount to lock in rates for 3 years
• Improved coordination with Master HOA
  • Negotiated same bulk discount 3 year rate lock in for Master
  • 102 trip hazards repaired on HOA sidewalks (separate from county sidewalk project)
  • Road signs illegally installed on Master property were removed
  • Increased security presence at the pool and meetings due to overwhelming feedback from residents
  • Irrigation finally restored to back pond of Phase 1 after 5 years out of service
  • Perennials and mulch refreshed around the monuments
  • Hurricane tree cleanup (Phase 1 and Master): raising limbs, removing hangers, removing moss
  • Master pressure washing completed
  • Ponds cleared of litter and storm debris
  • Community yard sale coordinated with the Master
• Community litter pickups, HOA team litter pickups and personal litter pickups
  • Over 30 buckets of storm debris personally removed by the president
• About 75 ARB applications processed
• Collections policy improved to allow more time for homeowners to bring accounts current
• Budget: lowered common/shared assessments from $15/mo to $12/mo
• Renovated HOA owned townhome, now generating $1600/mo rent

County

• Coordinated with county to repair sidewalks damaged from tree roots
• Assisted Code Enforcement and Animal Control
• Sole Beacon Park representative at Orange County town hall

Committees

• Three events held
  • Easter event with bunny character and egg hunt
  • Halloween event with treats and pumpkin decorating
  • Coordinated Titan lifestyles food truck event with Master
• About 60 violations corrected and fines waived
• About 30 yards replaced this year as part of the focused yard effort, many more improved

Accomplishments 2017

Improved Communication

• HOA website continuously updated with the latest information
  • Paint colors added, improved ARC instructions
• HOA bulletin board updated for each meeting
• HOA president personally communicating via email
• Two paper newsletters mailed
• Eight community gatherings held
• 302 Rizzetta database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.

Townhomes

• Hurricane repairs: shingles replaced, roofs repaired, soffits and fascias repaired, seal/caulk touchups
• Pressure washed driveways and breezeways in November, buildings and sidewalks scheduled for December
• Paver project completed: 94 notarized authorizations out of 102!
• Landscape upgrades
  • Over 40,000 sq ft of sod replaced
  • Beds in front simplified and improved
• Budget: monthly assessments lowered from $164.50 in 2016 to $160 in 2017 to $150 in 2018

Shared

• Improved coordination with Master HOA
  • Fixed billing for annuals (flowers) incorrectly billed to Phase 1
  • Trimmed/thinned Master roadside trees before the hurricane
  • Security patrol service speaker at community gathering
  • Sheriff Neighborhood Watch speaker at community gathering
  • Master dissolution efforts under way!
• Community litter pickups, HOA team litter pickups and personal litter pickups
• Food drive
• Paint removed from street GFW
• Hurricane cleanup: landscaping and yard waste removed
• Community yard sale coordinated with the Master
• Budget: consolidated and improved to maintain low monthly fees
  • Worked with Rizzetta to formally separate retained earnings for shared budget and townhome budget
• Raised awareness of collections policy
• Purchased bankruptcy property at auction, now generating rental income instead of fee loss

County

• Several potholes and one sinkhole fixed
• Code Enforcement assisting with solid waste and junk cars

Committees

• Appointed an HOA Events Coordinator
  
  • Hosted Xmas event with Santa arriving on Orange County fire engine!
    
• Created Townhome Committee
• Added two new members to the Fine Committee
  • Over 150 violations corrected and waived
  • About 60 yards improved this year as part of the focused yard effort

Accomplishments 2016

Board of Directors

• Treasurer/Secretary added to the Board
• Created Fine Committee: three members and two alternates

Fine Committee

• Rules and Regulations: identified and organized, provided BOD clarifications, updated for 2017
• Architectural clarifications updated for 2017
• 309 fines issued, 132 challenged and 120 waived, many more issues corrected as a result
• At least thee tenants have been evicted and at least one squatter removed by a bank owned property

Improved Communication

• HOA website reinstated and improved
• HOA president personally communicating via email
• Metal yard sign purchased for the entrance
• Bulletin board installed by the pool
• Two paper newsletters mailed
• Six community gatherings were held, in addition to the annual Members meeting
• Fine Committee presence on Next Door
• 124 Rizzetta database updates: adding owner names, updating emails/phone numbers, fixing typos and incorrect mailing addresses, etc.
  

Townhomes

• Pressure washed buildings, driveways, sidewalks, curbs in May
• Trimmed trees to provide more sunlight
• Terminated/switched irrigation vendor, grass showed some improvement but not enough
• Terminated/switched landscaping vendor, coordinated same new vendor for Phase 1,2,3,M for 2017

Shared

• Litter pickup
• Model parking sign removed after 10 years
  • broken sign on J Lawson also removed
• Fixed several fence railings
• Pressure washed wall/fence, sidewalks
• Removed graffiti and stains on wall
• Edged common sidewalk for about 80 homes
• Street lights inspected in May: 17 reported to Duke Energy
• Community yard sale
• Budget: consolidated and improved to lower the monthly fees
• Collections: bad debt expenses finally going down
• Foreclosed one bankruptcy property, now generating rental income instead of fee loss

County

• Several potholes fixed
• Created County Committee
• Code Enforcement speakers at our HOA meeting
• Orange County community cleanup: about 6 tons of waste removed from Beacon Park

Lost and Found

• Wallet with cash/credit cards returned to the bank to notify owner